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Notification of Rights under
FERPA
for Elementary and Secondary Institutions
The Family Educational Rights and Privacy Act (FERPA)
affords parents and students over 18 years of age (“eligible students”) certain
rights with respect to the student’s education records. They are:
1. The
right to inspect and review the student’s education records within 45 days of
the day the District receives a request for access.
Parents or eligible students
should submit to the school principal (or appropriate school official) a written
request that identifies the record(s) they wish to inspect. The principal will
make arrangements for access and notify the parent or eligible student of the
time and place where the records may be inspected.
2. The
right to request the amendment of the student’s education records that the
parent or eligible student believes is inaccurate or misleading.
Parents or eligible students
may ask the Yellow
Springs Exempted Village
School District to amend a record that they believe is inaccurate or
misleading. They should write the school principal, clearly identify the part
of the record they want changed, and specify why it is inaccurate or
misleading.
If the District decides not to
amend the record as requested by the parent or eligible student, the District
will notify the parent or eligible student of the decision and advise them of
their right to a hearing regarding the request for amendment. Additional
information regarding the hearing procedures will be provided to the parent or
eligible student when notified of the right to a hearing.
3. The
right to consent to disclosures of personally identifiable information contained
in the student’s education records, except to the extent that FERPA authorizes
disclosure without consent.
One exception which permits
disclosure without consent is disclosure to school officials with legitimate
educational interests. A school official is a person employed by the District
as an administrator, supervisor, instructor, or support staff member (including
health or medical staff and law enforcement unit personnel); a person serving
on the School Board; a person or company with whom the District has contracted
to perform a special task (such as an attorney, auditor, medical consultant, or
therapist); or a parent or student serving on an official committee, such as a
disciplinary or grievance committee, or assisting another school official in
performing his or her tasks.
A school official has
legitimate educational interest if the official needs to review an education
record in order to fulfill his or her professional responsibility.
Upon request, the District
discloses education records without consent to officials of another school
district in which a student seeks or intends to enroll.
4. The
right to file a complaint with the U.S. Department of Education concerning
alleged failures by the District to comply with the requirements of FERPA. The
name and address of the Office that administers FERPA are:
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